Digitally sign documents — quick and compliant

We provide an Advanced Electronic Signature (AES), which offers enhanced security over simple electronic signatures. Each AES is uniquely linked to the signatory, capable of identifying them, and created with secure data that the signatory controls exclusively. Additionally, any changes to the signed data are detectable, ensuring both the integrity and the origin of the data are maintained. This makes AES particularly suitable for legal and official documents where higher assurance of authenticity is required.

Yes, our eSignature solution is legally binding in numerous countries, including compliance with major international regulations such as eIDAS in Europe, and the eSign and UETA Acts in the USA, ensuring its signatures are recognized as legally valid across all EU member states and the United States. For other regions, the solution conforms to local laws to maintain legally binding status. For a detailed list of countries and to confirm the legal validity in a specific location, please refer to our provider's official compliance page or contact their customer support for the most current details.

Our eSignature process prioritizes security to protect client data effectively throughout the signing process. Key measures include:

• Encryption: We use advanced encryption to secure data transmission and storage, safeguarding documents and signatures from unauthorized access.

• Audit Trails: Every document signed via our eSignature process is backed by a comprehensive audit trail, detailing all actions taken, providing traceability and legal validity.

• Compliance: Our eSignature feature complies with major regulations like eIDAS and GDPR, ensuring adherence to strict data protection and privacy standards.

• Secure Data Centers: Data is stored and processed in secure data centers equipped with strict access controls and monitoring.

To use our eSignature solution, you must first be a user of our Core HR PRO plan. Once set up, simply upload the document you need to be signed, select the employees required to sign it, and send it off. PeopleForce will automatically create a task for each signer to ensure they don't forget to complete their signature. You can easily track the status of each document sent for signature, and once signed, the document will automatically be saved to the appropriate employee's folder.

Our eSignature feature can be used to sign a diverse range of document types across various sectors, making it a versatile tool for digitizing and streamlining your document workflows. We support popular file formats such as PDF and DOCX. Here are some typical examples of documents that can be signed using our eSignature solution: contractual agreements, human resources documents, employment contracts, confidentiality agreements, healthcare documents and other essential HR forms and policies.

Our eSignature feature is priced competitively at only $0.50 per document sent for signature.